Foundation
- 3-5 discovery interviews with founders and key operators
- Visual process maps of your most critical workflows
- Top 5 bottlenecks tagged as time sinks or quality risks
- Quick-win focused redesigned workflows ready to implement
- Prioritized improvement list (Top 10 opportunities)
- 60-day implementation roadmap with ROI projections
How It Works
Week 1-2: Discovery: We talk to your founding team and the people actually doing the work. Not the org chart version—the real version of how work flows.
Outcomes/Deliverables:
- Founders plus 2-3 team members running core operations
- 3-5 focused interviews (30-45 minutes each)
- We find the gap between how you think things work and what's actually happening
Week 2-3: Map & Analyze: We document your core workflows as visual diagrams. For startups, we focus on the 3-5 processes consuming the most time or creating the most friction.
Outcomes/Deliverables:
- Core workflows mapped step-by-step
- Time sinks and error-prone steps tagged
- The tribal knowledge in your founders' heads gets captured in writing
Week 3-4: Prioritize: We score every opportunity against impact and effort. Quick wins get separated from longer-term projects.
Outcomes/Deliverables:
- Opportunities sorted into Quick Wins vs. Later priorities
- Each bottleneck mapped to potential solutions
- Cost of each inefficiency calculated in real numbers
Week 4-6: Validate & Deliver: We workshop findings with your team, refine priorities based on your context, and deliver a roadmap your lean team can execute.
Outcomes/Deliverables:
- Final adjustments based on internal context
- Validation session with founders
- Executive summary with clear next steps
Timeline: 4-6 weeks (depends on team availability and scheduling. Most startups complete in 4 weeks)
What You Get: 6 Deliverables
01 - Process Maps (3-5 Core Workflows): Visual diagrams of your most critical workflows—client acquisition, delivery, and support. How work actually moves through your startup.
02 - Bottleneck Analysis (Top 5): The five biggest friction points killing your team's productivity. Each tagged as a time sink or quality risk.
03 — Cost Breakdown: The real cost of each bottleneck in hours and dollars. No abstractions—numbers you can use to justify investment.
04 - To-Be Workflows (Quick-Win Focus): Redesigned workflows for your highest-impact opportunities. Detailed enough to implement yourself or hand to a developer.
05 - Prioritized Improvement List (Top 10): All opportunities ranked by impact vs. effort. What to fix this month, what to fix next quarter, what to ignore.
06 — 60-Day Roadmap: Step-by-step implementation plan built for startup speed. What to build first, expected time savings, and projected ROI.
Typical Findings
For a 10-20 Person Startup
What We Find:
- Annual inefficiency identified: €40,000 — €80,000 / $45,000 — $90,000
- Hidden time drains (manual work, data hunting): 5-8 hrs/week across team
- Processes that can be streamlined or automated: 15-25% of recurring work
Who This Works Best For
This is built for you if:
- You're post-revenue with 10-50 employees
- Your team does good work but manual tasks are eating your capacity
- You need clarity on where to invest in systems—not another tool salesperson
- You're ready to move fast once you have a clear plan
This isn't right if:
- You're pre-revenue or still searching for product-market fit
- You have fewer than 10 employees (you're not ready yet)
- You want someone to just "pick an AI tool" for you without understanding your operations
What Happens After the Audit
The Qore Intelligence Audit delivers a complete diagnostic and 60-day roadmap. Many startups implement improvements themselves using our deliverables. For teams who want us to handle implementation:
Single Source of Truth Build (4-6 Weeks)
Starting from €5,000 / $5,500 We build the central operating system your audit revealed you need. One place for clients, projects, tasks, and team visibility. Your team stops jumping between Slack, spreadsheets, and whatever project tool you switched to last month.
Why a Single Source of Truth? Right now, your business runs on memory and a dozen disconnected tools. Your team spends half their day hunting for information—jumping between Slack, email, spreadsheets, and whatever project management tool you switched to last quarter.
Every question turns into a scavenger hunt. Every decision requires piecing together context from five different places. The Single Source of Truth is the foundation. Everything else—automation, AI, scaling without you—becomes possible only after this exists.
For a 10-person team, we typically deliver:
Results:
- Time to find information: 15 min → 3-5 min
- Hours saved on data gathering: 3-5 hrs/week per person
- Manual reporting reduced: 4 hrs/week → 30 minutes
- Capacity recovered: 8-12% of total team capacity
- Investment: Starting From €5,000
- ROI: 5-10x
- Annual value created: €40,000 - €80,000
What's Included: One system your team opens every morning that shows them exactly what to do. Their clients. Their projects. Their tasks. What's next. What's waiting. What needs attention—all on one screen, updated automatically. No more asking you. No more digging through Slack threads. No more "I didn't know that was my responsibility." Your business knowledge stops living in people's heads and starts living in a system that works whether you're there or not. Components:
- Custom database - Your team stops switching between 5-15 tools since everything lives in one place
- Data migration - All your existing client and project data moved over
- Built-in workflows - New hires follow the system instead of asking senior staff how to do things
- Tool integrations - Information flows automatically—no more copy-pasting between Slack, Sheets, and Monday
- Team dashboard - You see project status, workload, and blockers without scheduling a meeting
- Training & Adoption System - Your team actually uses it—not another tool that gets abandoned in 3 months
Ongoing Monthly Sprints
Starting from €2,000 / $2,200 /month: Each month, we target your highest-impact manual process and automate it. Every sprint, another workflow runs without your team touching it.
Why Continue Working in Monthly Sprints?: Your Single Source of Truth gave you visibility over your operations and the workflows—but you and your team still have to make it happen. Every task your team does manually today is a task they'll do a thousand more times this year. Monthly sprints eliminate manual work so each month, another process runs automatically, giving your team more capacity.
What's Included in the Ongoing Monthly Sprints?: Every month we analyze your operations and bottlenecks to see where your operations are not as efficient as they could be and improve it. We do this by designing, developing and integrating bespoke AI and automation workflows tailored to your business so your team stops doing tedious manual work and focuses on work that moves the business forward like client relationships and strategy.
Components:
- Custom Automation Builds - Each sprint targets your highest-impact manual process. We build end-to-end automation—from trigger to completion—without your team touching it.
- AI Workflow Implementation - AI where it actually matters—document generation, smart routing, auto-responses, client communication.
- Additional Integrations - Connect more systems as your needs grow. More connections means more automation possibilities.
- Process Redesign - We don't automate broken processes. We fix them first, then automate—so you're scaling efficiency, not chaos.
- Weekly Strategy Calls - Review what's working, measure hours saved, and prioritize what to automate next. You always know what's happening and what's coming.
- Priority Support - Dedicated Slack channel, fast response times, same-day adjustments. When something needs tweaking, it gets handled.
Ready to Strategize Your Next Move?
Questions We Hear Before the First Call
Every audit includes ROI projections for each recommendation. Before we finish, you'll see exactly how much time and money each opportunity saves—so you can weigh the cost of the audit against the cost of doing nothing. Most clients identify 20+ hours of weekly time savings. That math tends to settle the question fast.
We're a specialist firm, not a household name—and that's intentional. We work with a select number of clients so we can go deep, not wide. Our methodology comes from hundreds of hours refining what actually works. And we partner with Verticulate.io for implementation, so you're not handing your roadmap to a team that's never built what they're recommending.
That's a valid question—and one the audit answers. We don't assume automation is right for every business. If we run discovery and find your processes are already tight, we'll tell you. But most companies we talk to are bleeding 15-30 hours a week on manual work they've stopped noticing. The audit makes that visible.
It can. But here's what we see: companies that delay discovery end up spending more later—on tools that don't fit, pilots that stall, or hires they didn't need. The audit takes 1-4 weeks depending on size. The insights last for years. If timing is genuinely wrong, we'll schedule a follow-up. But if you're already feeling the pain of manual work or scattered systems, waiting usually makes it worse.
Less than you'd expect. We need 30-45 minutes per interview, and we typically talk to 3-15 people depending on company size. We handle scheduling, recording, and analysis. Your team shows up, answers questions honestly, and gets back to work.
Good—push back. We validate every finding with your stakeholders before finalizing the roadmap. The opportunity matrix isn't a decree; it's a starting point for conversation. If something doesn't fit your culture, budget, or priorities, we adjust. You know your business better than we do. Our job is to surface what you can't see from the inside.
We map your existing tech stack during discovery. Every recommendation accounts for what you're already running—integrations, limitations, and all. We're not going to tell you to rip everything out and start over. That's not how real businesses operate.
